We’re hiring at 7Wire!

Executive Assistant – Job Description

7Wire Ventures is an early stage healthcare venture firm based in Chicago, Illinois. We invest in early-stage companies that make consumers the provide tools, technologies and information to help consumers be better stewards of their health. We are looking for a strong self-starter who is eager to work with a partnership of healthcare industry leaders to find the next generation of great health tech companies. As an Executive Assistant, you’ll be responsible for many of the day-to-day functions that facilitate our executives’ ability to deliver on high-level objectives in an organized, efficient manner.

Responsibilities:

• Provide confidential, administrative support including managing a high volume of email correspondence; coordinating calls and meetings; proactively arranging global and domestic business travel; preparing and submitting expense reports.

• Manage active, fluid calendar - ensuring meeting areas are booked and meals are provided when appropriate.

• Create, organize and maintain manual and computerized file systems and databases of highly confidential data.

• Maintain overall office organization – sorting incoming/outgoing mail; scanning confidential documents; liaison to building management.

• Assist with data entry in relationship management system (Salesforce/Navatar).

• Assist with planning and executing special events such as printing name badges, table tents, etc.

• Assist with quarterly e-newsletter distribution (Constant Contact).

• Provide backup for counterparts when needed.

The ideal candidate:

• Positive, team attitude

• Professional demeanor and ability to interact confidently and capably with senior executives

• Strong attention to detail, resourceful and self-motivated

• Highly organized, proactive and able to manage multiple priorities

• Exercises judgment to prioritize and make decisions

• Strong communication skills - verbal and written

• Flexibility and adaptability – willing to “dive in” to support the team

• Bachelor’s degree required

• 2-3+ years of administrative/executive support experience strongly preferred

• Ability to quickly adapt to new computer systems and technologies

• Proficiency in Microsoft Office, especially Outlook Calendar, Excel and PowerPoint

Please send resumes to donna@7wireventures.com.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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